We’ll use a retailer as our example scenario, Practical Living, who specialize in clothing. Implement the hierarchy using the Microsoft Teams Module for PowerShell.Enable features on Teams clients for ease of use.Ensure we’ve got an appropriate Teams information architecture in place.Plan how we’ll categorize tasks into buckets.Plan our task publishing hierarchy and how we’ll allow people to filter as they publish.The configuration we’ll create and apply to Teams in this article will enable the Task Publishing capabilities for our example organization.
Task Publishing leverages the built-in Tasks (formerly Planner) app in Teams, which by default shows people a consolidated view of their To-Do and Planner tasks. Because these sets of tasks are created by an individual and then published by that person centrally, it’s not ideal for regular tasks (like a set of daily checks) but works great for monthly tasks where there’s slight variations each month. Task Publishing is a particularly great fit for distributed businesses where staff in central teams need to regularly ask managers around the business to complete tasks such as audits or participate in marketing campaigns. As tasks are completed, they can view built-in reports showing the status of each task, such as how many teams have begun the task, assigned it to a team member or who has completed each task. People higher up in the hierarchy can create task lists, and once published they can choose sections of the organization to receive a copy of each task. To use the Tasks app, click on the ‘More added apps’ option (three dots) on the navigation bar on the left.Task Publishing in Microsoft Teams allows you to configure a hierarchy for distributing Planner tasks throughout your organization. But no matter the name, the functionality is the same. The change to the former has already started, and some users might find the app under that name instead of ‘Planner’. Gradually, the name will change to ‘Tasks by Planner and To-Do’ before finally becoming ‘Tasks’. Currently, you’ll find it under the name ‘Planner’. You won’t find the app under the name “Tasks”. When you add Tasks as a tab in the channel, it won’t include your personal tasks from To-Do.īefore adding the Tasks app in Microsoft Teams, there’s one thing to remember. You can add the Tasks app as a system-wide app in Microsoft Teams or as a tab in a channel.
#Microsoft teams tasks free#
Microsoft Teams Free users don’t have access to the app. The Tasks app started rolling out earlier this year in phases and is now generally available to everyone with a Microsoft 365 subscription. So you can track all your tasks from a single place. The new Tasks app combines your personal tasks from To-Do and shared tasks from the Planner app right in Microsoft Teams. Tasks app brings all the capabilities of Microsoft’s separate progress tracking and task management apps into one place. But with Tasks, Microsoft is changing that. It was really hard to preserve your sanity while doing that. And you’d have to switch between multiple apps to keep track of everything. Of course, there are different apps for that in Microsoft.īut that’s precisely the problem. Keeping track of different tasks we have to take care of throughout the day or by the week’s or month’s end can be really daunting. Microsoft announced the Tasks app for Microsoft Teams last year, and it’s safe to say it’s one of the apps whose arrival people were eagerly waiting for.
Managing your tasks just got a whole lot easier.
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